Terms & Conditions

The purpose of Terms and Conditions is to ensure the satisfaction and comfort of both parties. To secure a booking you are asked to pay a 10% deposit. It is taken that you agree to our Terms and Conditions on payment of your non-refundable deposit regardless of how and by whom the deposit is paid. No third party shall have any right to enforce its terms. If only one person is to make the wedding booking, they must confirm that he/she has the authority to make the booking on behalf of both persons intending to be married. Our invoice will therefore be with both such persons. If someone else is making payments on your behalf (such as a parent), we are happy to accept such payments but please note you are legally responsible for the settlement of any money owed to Avalen Farm. We can only take instruction from the persons booking, unless an alternative person has been nominated and Avalen has been notified in writing.

Confirmation of booking and payment terms

A non-refundable deposit of 10% is required to secure a booking. We ask for a further 30% deposit 6 months before your wedding date and full payment is due a month before. All prices quoted are inclusive of VAT @ 20%. If you are unable to settle your invoices within the time scale, this may result in the cancellation or postponement of your wedding at Avalen Farm.

Cancellation

If you wish to cancel your booking, please contact us as soon as possible. The deposit is non-refundable upon cancellation.

In the very unlikely circumstance, we have to cancel your wedding, you will be issued a full refund for any venue Payments made. We will not be liable for any additional costs incurred by this.

Insurance

You will be liable for any damage, theft or breakages caused by you, your guests or third-party contractors, unintentionally or otherwise. We do strongly advise you to take out suitable wedding insurance, to cover your wedding booking cost with us should you need to cancel for reasons outside of your control e.g. illness, family, bereavement, extreme weather conditions, etc.

Avalen Farm will not be responsible for any loss or damage, or for any injury to persons not caused through the fault of Avalen. Personal belongings, vehicles, accessories and contents are left at the owner’s risk.

Do’s & Dont’s

We regret that fireworks, and Chinese lanterns are not permitted. We do allow sparklers. We also aren’t permitted for outside light shows that could affect wildlife in accordance with our bat protection licence.
We don’t allow playdough at the venue due to previous issues. Also, if you’re providing crayons on the day, we do ask that there is something on the table to protect it from the crayons as they do mark the tables.

We do not allow anything other the biodegradable confetti. If you use any other sort of confetti there will be a clean-up charge of £200.

We do ask that all guests have a way of getting home and off the premises by 11:30pm on the night of the wedding.

Notifying your Celebrant and the Registrar

It is your responsibility to book the Registrar for your wedding.

Both registrars and celebrants can conduct renewing of your vows and naming ceremonies.

You must book and pay for your own celebrant or Registrar.

Third party suppliers

Prior to finalising suppliers, please confirm details and equipment to be used with Avalen to ensure all suppliers meet safety, health, environmental and fire risk assessments.

You are responsible for all arrangements, confirmation and payment of all external suppliers. You are responsible for any damage they may cause at Avalen Farm and ensuring they have appropriate liability insurance in place. We cannot guarantee our kitchen is free from trace elements of any allergen. Avalen Farm does not assume any liability for adverse reactions to foods consumed, or to items one may come into contact with, while eating on the premises. It is your responsibility to ensure the kitchens are left as they are found. There will be an excess cleaning charge imposed if we need to contract cleaners in to bring the kitchens back to their clean state. If excessive glassware or crockery breakages occur this will be charged for. If we recommend any food suppliers, we do not take any responsibility for the products they provide, nor take any responsibility for their actions or professionalism. Under no circumstances can your wedding guests bring their own alcohol to consume on the premises. We reserve the right to refuse the sale, service or supply of alcohol to anybody exhibiting drunken or disorderly behaviour.

Any alcohol, music or entertainment suppliers must strictly finish at 11pm in accordance with our licence conditions.

Occupancy Numbers

In accordance with our licence, your guest numbers must not exceed 120 day guests with an additional 80 evening guests. Any additional guests will be refused entry.  

The Cart House at Avalen can accommodate up to 8 people maximum.  The accommodation shall not be used for anything other than accommodation for the pre-arranged guests.

On your wedding day, carriages must arrive by 11pm to take your guest’s home.

All guest must have vacated the premises by 12pm. Guest’s cars may be left in the car park at Avalen Farm, but must be collected by noon the following day. No responsibility is accepted for any loss or damage to vehicles, or contents, left over night. No overnight camping.

Smoking

Smoking and Vaping are prohibited inside the bar, rooms and any indoor area.

Noise levels

If noise levels exceed the permitted levels, Avalen Farm staff withhold the right to reduce music volumes and dispersal of crowds in respect of surrounding neighbours.

Dogs

We do allow dogs at the venue.  Dogs are limited to the wedding couple only. When booking please ensure you inform us.

Confetti

We ask that you only use biodegradable confetti ideally petals.
If you use any other sort of confetti like foil / synthetic confetti there will be a clean-up charge of £200 for this.

Apple Tree

We mark your special day by planting an apple tree during your wedding weekend. If you don’t have the time to plant it during your time at the venue, we will plant the tree for you. We advise that you do this the day before the wedding to ensure you have the time to do this, however we are completely flexible during your time at the venue.